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Procurement Resources

Contracting with QLD Government

The Standard Suite of Contracts will be used as a basis for contracting the delivery of services and are published on the Department of Housing and Public Works’ website: 

 

How is a procurement process different from a grant process?

A procurement process involves the purchasing of specific services to assist the government to achieve its priorities.

A grant is a contribution towards delivery of a project of your own making, rather than a contract to deliver specific services identified by government.

At the end of the procurement process, successful companies will enter into direct negotiations with Arts Queensland resulting in a Service Agreement.

Further information can be found at: Queensland Government Procurement StrategyQueensland Government Procurement Policy and Streamlined Agreements.

 

What obligations define service delivery in a Government context?

All awarded contractors/consultants, under a Service Agreement, will be required to uphold high ethical standards, comply with probity principles, adhere to the code of conduct, and fulfil obligations relating to effective management of Conflicts of Interest throughout the procurement, and throughout the life of any awarded Service Agreements.

This includes:

  • observing applicable legislation, policies, agreements and industrial instruments
  • observe obligations of services delivered that reflect public sector values, ethics, and accountability
  • ensuring that appropriate governance mechanisms are in place (including systems to manage conflicts of interest and complaints)
  • employees should be aware that their actions are to be in accord with the Integrity Act 2009, the Public Sector Ethics Act 1994, along with the Code of Conduct for the Queensland Public Service.

 

How does Arts Queensland provide fair and open market opportunities?

Principle 3 of the Queensland Procurement Policy (QPP) outlines the government’s requirements and expectations about integrity, probity and accountability in relation to a procurement process.

Arts Queensland is committed to procedural integrity, transparency and fairness, and delivers on the guarantee that all suppliers/offerors and service providers have equitable access to information relating to tender/procurement opportunity.

For further assurance, an independent probity advisor may be engaged across the procurement process.

 

Where do I find the opportunities?

State Government

Queensland Government departments use multiple procurement systems:

For more information about the Queensland Procurement Policy  - http://www.hpw.qld.gov.au/Procurement/ProcurementStrategy/Pages/default.aspx

Local Government

Local Buy (www.localbuy.net.au) is the Local Government Association of Queensland (LGAQ) procurement services company which core business is to establish contracts - establishing common-use procurement arrangement for council and local government authorities.

Federal Government

AusTender (www.austender.gov.au) provides information about upcoming, current or closed tendering opportunities with the Australian Government including details of awarded contracts over $10,000.

 

Qld Indigenous Procurement Policy and Resources

The Department of Aboriginal and Torres Strait Islander Partnerships (DATSIP) provides a range of services to help strengthen and grow Aboriginal and Torres Strait Islander businesses in Queensland.

DATSIP's focus is aligned with the Queensland Government's decision to use its annual spend on procuring goods, services and capital works to bring about growth and development opportunities for Aboriginal and Torres Strait Islander businesses.

Use the link below to access more information about DATSIP’s enterprise development programs and initiatives.
https://www.datsip.qld.gov.au/programs-initiatives/enterprise-development

DATSIP’s Queensland Indigenous (Aboriginal and Torres Strait Islander) Procurement Policy can be found below.
https://www.datsip.qld.gov.au/resources/datsima/publications/policy/queensland-indigenous-procurement-policy.pdf

 

Need help finding an Aboriginal and Torres Strait Islander business?

 

Want to register an Aboriginal and Torres Strait Islander business?

Use the following link to register as an Aboriginal and Torres Strait Islander business http://www.supplynation.org.au/indigenous_businesses/Certification.

 

Mentoring For Growth - Investment

Mentoring for Growth (M4G) offers eligible businesses access to volunteer business experts who provide insights, options and suggestions relating to challenges and opportunities you are experiencing in your business.

The M4G program assists Queensland businesses to grow and succeed in the current business environment.

The M4G program includes:

  • Mentoring for Growth
  • Mentoring for Investment
  • Mentoring for Pitch
  • Mentoring for Export
  • Mentoring for Recovery
  • Mentor Chats

When you participate in the M4G program, the Queensland Government matches its mentors' expertise and experience with the particular business challenge or opportunity you have identified.

Mentors are drawn from a Queensland-wide pool of more than 500 active and registered mentors. All mentors have expertise and experience in coaching and developing businesses.

Advice is delivered through both panel and chat formats and can be conducted via face-to-face and online meetings. The program is delivered in all major centres in Queensland, including at Office of Small Business events.

Register your business with Mentoring for Growth (M4G) to engage with experienced business mentors, access via https://www.business.qld.gov.au/running-business/growing-business/mentoring-growth/register-business.

 

Upskill and Grow Your Business Opportunities

If this is a new frontier for you, start with a Pathways Program workshop, supporting Advance Qld.

The Money Magnet Masterclass explains how to:

  • convince selection panels/investors of your idea’s value
  • pitch its market potential and your opportunity
  • structure an effective project plan
  • demonstrate capacity to deliver a return on investment
  • communicate your team’s capability
  • manage risks and remove ‘red flags’

For more information visit https://www.impactinnovationgroup.com/event/money-magnet-masterclass-blackall-18/.

 

Join the GRID Group and Webinars

This online members’ forum and free webinar series connects people who are starting their innovation and commercialisation journeys with experienced practitioners, as well as opportunities to learn more from shared articles and activities.

It’s a free LinkedIn forum and webinar series designed to foster innovation and commercialisation knowledge-sharing among members and collaboration across all industries. It supports the ongoing implementation of innovation and technology commercialisation activities, primarily among SMEs (small-to-medium enterprises).

You’ll need to have a LinkedIn profile to request membership to the LinkedIn forum. If you’re already on LinkedIn, visit the GRID Innovate Queensland group page .

You can participate in GRID webinars without joining LinkedIn. They are usually offered on Tuesdays and Thursdays between midday and 2.00 pm (Queensland time).

Live and recorded online training sessions with innovation, commercialisation and business practice experts presenting their views and experiences on innovation implementation-related topics.

For more information visit https://www.impactinnovationgroup.com/innovate-queensland-2/.

 

Fundamentals

To access the Queensland Government Procurement Portal, visit https://www.forgov.qld.gov.au/procurement.

To access Australia Council tenders, visit http://www.australiacouncil.gov.au/about/procurement/.

 

How can I access resources to assist in tendering?

The Queensland Government Business and Industry Portal at www.business.qld.gov.au

To register for other Departmental workshops & webinars including the Tendering for Government Business Workshop please visit: www.business.qld.gov.au/events

To contact your nearest Queensland Government Regional Office Phone 13 QGOV (13 74 68)

Become familiar with the Queensland Government’s policy for procuring goods and services.

The policy aims to:

  1. Focus on the economic benefit to Queensland
  2. Maximise Queensland suppliers’ opportunity to participate
  3. Support regional and remote economies
  4. Stimulate the ICT sector and drive innovation

 

What is the tendering (procurement) process?

To become a Queensland Government supplier, you need to meet certain criteria. Depending on the procurement, you will need certain qualifications, permits, and insurance. Certain tenders require a minimum level of experience.

Government contracts are generally advertised through a tendering process. That is, where the specifics of the goods or service are advertised, and businesses are invited to submit applications.

For more information about supplying to the Queensland Government, visit: https://www.forgov.qld.gov.au/about-supplying-queensland-government.

Arts Queensland has two tender sites;

  • QTenders - tenders for goods and services, including some building and construction projects. Register to download and respond to tenders, and set up automatic alerts.
  • eTender - tenders for construction (and demolition), fit-out and maintenance projects, including those relating to public housing; and civic, education, health and sports facilities.

To self-appraise your growth readiness and resilience, visit https://www.business.qld.gov.au/running-business/marketing-sales/tendering/capability/steps.

Take the Fit to Supply quiz - https://www.business.qld.gov.au/running-business/marketing-sales/tendering/capability/fit-to-supply

 

How do I best respond to a Government tender?

To respond to a Queensland Government tender:

  • Read the summary of opportunity and objectives
  • Understand the requirements to be a conforming offer
  • Address all mandatory requirements 
  • Read the evaluation criteria, and conditions of offer
  • Respond in the context of the opportunity, objectives and evaluation criteria 
  • Ensure your response is submitted by the due date and time
  • Be clear about your value proposition, and the reciprocal value that will benefit all parties.

 

Guidelines for dealing with Queensland Government

Respect obligations of buyers - put your questions in writing first.

  • Avoid perceptions of undue influence
  • Avoid collusive and unfair practices
  • Disclose conflicts of interest
  • Provide accurate and reliable information
  • Provide a price breakdown that highlights your value

 

Common aspects to note

Templates present information, but most tenders will contain:

  • A summary of the tender outcomes
  • The closing date and time
  • The tender evaluation criteria
  • An indicative timetable for the contract
  • Details of any industry briefing sessions

 

Useful Links